1.7 WHEN THERE’S NO RECORDS MANAGEMENT PROGRAMME


1.7         PROBLEMS ASSOCIATED WITH LACK OF A RECORDS MANAGEMENT PROGRAMME

 The temptation by staff to hoard information/records.

  • Very high costs for maintaining useless records – Too much records being created without a clear purpose.
  • The organization does not make a difference between active and inactive records.
  • Vital records are not identified and accorded the necessary protection.
  • The right classification system is not used for the storage and rapid retrieval of information.
  • Poor or delayed service delivery
  • Poor planning
  • Administrative inefficiency and ineffectiveness.
  • Faulty decisions – possibility of Action Officer’s taking decisions or making plans without careful analysis using available data or due to loss of critical information required for making, planning and controlling.
  • Thriving corruption – due to loss of critical information.
  • Unnecessary wastage of time being spent on looking for records.